Running at scale in production
Over 85% straight-through processing in industrial order and shipping note workflows
More than 60,000 document in industrial support processes
KAPTO is an AI digital workforce for industrial companies that executes document-driven support workflows end-to-end. It takes over manual work around order intake, shipping notes, and operational documents. So your teams can handle more volume, reduce admin effort and free people for higher-value work - without disrupting ERP, WMS or production systems.
Industrial companies have already optimized production. But the support workflows around production - order intake, shipping notes, validation and exception handling - still depend on manual coordination. KAPTO takes over this work so teams can handle more volume, reduce admin effort and improve margins without disrupting core systems.
Shipping notes managed across two supply chain models.
Result: Faster goods receiving, improved supply chain control and scalable processing across different operational environments.
Order intake automated without increasing headcount.
Result: Shorter order cycle times, more reliable customer service and the ability to scale demand without putting more pressure on the team.
Shipping note automation without touching the ERP.
Result: Faster goods receiving, more reliable inventory data and lower manual workload without launching an ERP transformation.
KAPTO is not a set of disconnected document tools. It executes the document-driven work that keeps industrial operations moving - from customer order intake to shipping note processing, invoice checks, customer requests, and operational exceptions
Shipping notes arrive from suppliers and logistics partners in different formats. KAPTO captures the information, validates it against orders, identifies discrepancies and updates ERP/WMS workflows.
Result: goods receiving moves faster, inventory data stays cleaner, and teams only review real exceptions.
Customer orders arrive by email, PDF and different customer formats. KAPTO reads the request, extracts the required data, validates it and creates the order directly in SAP or ERP.
Result: orders move faster, teams stop retyping line items, and customer-specific exceptions become visible instead of hidden in inboxes.
Export workflows depend on accurate data from invoices, shipping documents, certificates and logistics records. KAPTO captures and structures this information, checks completeness, and makes it ready for customs, ERP and logistics systems.
Result: cleaner export data, fewer missing details, and a traceable data foundation for downstream customs processes.
Customer requests arrive in shared inboxes with different wording, formats and attachments. KAPTO reads incoming messages, identifies the topic and key data, and routes the request to the right workflow or team.
Result: less inbox triage, faster response handling, and more time for customer-facing work.
Invoices are checked against order and delivery data. KAPTO reads invoice documents, compares them with available records, highlights mismatches and prepares clean data for finance workflows.
Result: faster reconciliation, fewer manual checks, and better visibility across order, delivery and invoice information.
Certificates, lab reports and quality documents contain critical data that must be available in the right systems before validation can happen. KAPTO captures and structures this information, surfaces missing or inconsistent values, and feeds clean data into QMS, LIMS and related workflows.
Result: faster quality review, fewer missing details, and a traceable data foundation for existing validation processes.
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Thanks to KAPTO AI, we've fully automated our shipping notes management, eliminating manual data entry entirely. This has cut processing time by 60% and improved accuracy by 15%. The solution has truly transformed the way we work, making our operations more efficient at every level.
Let AI handle the repetitive document work, so your team can focus on customers, decisions, and growth.
