Order intake is the first step of your Order-to-Cash flow. If it’s manual, every downstream step inherits the problem - from validation and production planning to delivery and invoicing.
Cut typing, prevent costly order mistakes, and give every plant one clear way to run customer orders with KAPTO.
KAPTO collects customer purchase orders, changes and forecasts from emails, PDFs and scans, with no template setup. It accepts different layouts, languages and file types so you do not need separate rules for each key account or plant.
The AI engine reads line items and headers, then pulls out part numbers, quantities, prices, delivery addresses, Incoterms, currencies and requested dates. It handles split shipments and multiple delivery sites inside the same order.
KAPTO compares what the customer sent with your product and customer master data and your business rules. It flags missing fields, mismatched part numbers, wrong prices, blocked customers, and date issues before the order reaches production.
Only orders or lines with missing, conflicting, or unclear information need human review. KAPTO flags the exact issue, links it to the customer order, and gives your team the context they need to clarify the exception with the client without retyping the full order.
Once validated, KAPTO creates or updates sales orders directly in your ERP or sales system. All plants and regions see the same clean, structured order data, so training is faster and planners have a clear, current demand view.
Order, change and forecast data flow into your planning and reporting tools in a structured way. Operations, supply chain and customer service leaders see accurate, up-to-date demand signals and can react faster to changes from key customers.
Order intake automated without increasing headcount.
Result: Shorter order cycle times, more reliable customer service and the ability to scale demand without putting more pressure on the team.
Use KAPTO to read messy customer orders, cut typing, stop costly mistakes and confirm dates faster so your plants hit on time delivery across every site.
