Stop chasing mismatches across invoices, POs, and deliveries

Invoice, PO, and delivery matching is one critical step in your purchase-to-pay flow. KAPTO reads, validates, matches, routes, and executes the process end-to-end, so your team only handles the exceptions that need human judgment.

See it in action

Invoice matching still drags your plants down

Your team still checks PO, delivery note, and invoice line by line, so every month end turns into a scramble to clear backlogs.
Quantity, price, and delivery mismatches slip through, blocking payments, delaying production, and triggering last minute firefighting across plants.
Suppliers send messy PDFs and scans in every format, so AP wastes hours keying data and chasing missing documents instead of managing spend.

From line-by-line firefighting to automatic 3-way matches

Before KAPTO

AP checks PO, delivery note, and invoice line by line to clear month-end backlogs
Quantity and price mismatches slip through and block payments or stop production
Teams type data from messy PDFs and scans and chase missing delivery notes
Tolerances, plants, and vendors are handled with ad-hoc rules in spreadsheets and emails
AP drowns in low-value checks instead of focusing on real exceptions and supplier issues
Audit trails are scattered across ERPs, inboxes, and shared folders

With KAPTO

AI executes PO, delivery note, and invoice matching at line and SKU level, so the month-end runs on time
Mismatches are flagged early so payments keep flowing and plants keep running
Invoices are pulled, read, and coded by AI so clean data lands in your ERP
Rules and tolerances are applied by plant, vendor, and item group in one central place
Your team only sees problem invoices in clear queues and spends time fixing what matters
Every match, rule, and approval is logged so audits and disputes take minutes, not days

Keep operations moving, not chasing invoices

Let AI handle three-way matching so your team catches issues early, closes faster, and cuts manual work without risking control.

Close month end on time, every time

Cut manual checks without losing control

Catch mismatches before they disrupt operations

Improve control over financial workflows

See how KAPTO runs your invoice matching flow step by step

KAPTO collects

invoices, POs, and delivery notes from email inboxes, shared folders, and other channels, then classifies each document so every file enters the right workflow.

Its AI engine reads

header, line, and SKU-level data from clean PDFs and messy scans, then validates quantities, prices, taxes, terms, and supplier details before the data reaches your ERP.

KAPTO prepares

clean, structured, and validated data for your ERP, so the system can execute three-way matching with fewer manual corrections and fewer missing fields.

Mismatches outside your tolerances are flagged

with clear reasons such as overbilling, missing deliveries, price changes, duplicates, or incomplete documents.

KAPTO sends

each exception to the right queue for review, while invoices that match within tolerance continue toward approval, coding, and posting in your ERP or finance system.

Every document, validation, rule, exception, and approval step is logged

so finance, plants, and auditors can see the full history from first receipt to final posting.