Making broker statement processing faster and more reliable for REVO
The challenge: variability and manual checks slowing down reconciliation
Each month, statements arrive from multiple brokers, often using different templates, structures, and levels of detail. Before the data can be used, it needs to be reviewed, checked, and aligned with internal records.
This meant that every statement had to be handled manually:
- Reviewing content line by line
- Identifying and understanding differences between broker data and internal data
- Reconciling values across systems
- Entering and updating information in the management system
The variability across documents made it difficult to apply a consistent approach. Even similar statements could require different handling depending on the format or level of detail.
As volumes increased, the effort required to maintain accuracy and keep systems aligned grew significantly. The process depended on careful manual work, especially during reporting periods.
The solution: consistent processing across different broker formats
KAPTO AI was implemented to handle broker statements as part of a single, structured process.
Incoming documents are processed automatically, regardless of their format:
- Data is extracted and organized in a consistent way
- Information is compared with internal records
- Discrepancies are identified during processing
- Outputs are sent directly to the REVO management system
Instead of adapting the process to each broker template, the system brings all statements into the same structure. Human intervention is only required when a discrepancy needs to be reviewed or resolved.
The results: faster processing with immediate visibility
After implementation, broker statement handling became more predictable and easier to manage.
- Around 70% of documents processed automatically
- The management system is continuously updated with incoming data
- Discrepancies are identified immediately as part of the process
Manual effort has been reduced significantly, especially in the initial review phase. Teams no longer need to go through each document in full, focusing instead on specific differences.
Business impact: improved control and reliability in accounting
The improvements have a direct effect on financial operations:
- Faster and smoother reconciliation cycles
- More reliable and up-to-date financial data
- Better visibility into discrepancies and their causes
- Reduced risk of errors from manual handling
REVO now manages broker statement processing with a higher level of control, while handling increasing volumes without adding complexity to the workflow.
