It is now the time to start a new phase of digitalization.  

Today, thanks to KAPTO, it is no longer necessary to standardize data sources to automate business activities.  

KAPTO can learn to manage every unstructured data source. KAPTO retrieves it and transforms it into actionable digital data.  

Investing money in input standardization, complex architectures, or data retrieval systems is no longer necessary. KAPTO can efficiently manage every input source in every format or template, reducing the pain and the roadblock to digitalization.  

The hard constraint in digitalization is the difficulty of standardizing information from various suppliers, customers, agents, and distributors. Each uses its template, form, and way of sending data. The efforts of homogenization and standardization are often in vain. Too costly, too complex, and too slow.  

KAPTO overcome all of this. The platform can collect information from any format, template, or text document, even in free-text format. There is no longer any need to fill out forms or ask suppliers or customers to input data that can retrieve elsewhere. KAPTO works without standards, transforming PDFs, emails, related orders, shipping notes, delivery notices, and customer complaints into EDI formats, reading, understanding, categorizing, controlling the contents, and performing the necessary activities on processes.  

Examples of application of “not having a Standard.”  

1. Shipping notes, Advanced shipping notice, Purchase Orders and Customer Orders:    

How much does an OCR cost (with the need to program data extraction codes)? How much does it cost a “portal” to have the input of the data present in the documents? How many people do we need to upload orders?  

2. Proof of delivery:  

How much does it cost to have a “tablet” to complete the info and close the order to the delivery cycle? If we have some “rejected” material for various causes, how do we manage it?  

3. Certificates:  

Why the documents and certificates are in different forms? Is it possible to have a standardization of output in the companies issuing those documents?  

4. KYC or customer onboarding:

Why do I need to ask the customer to fulfil tedious formats on the website instead of asking to attach a personal ID?    

5. Customer complaints (text-to-speech and then data capture):  

Why do I ask my customer to write a complaint form instead of asking for a speech-to-text file? How can I take relevant information from the Call Centre scripts?  

6. Contracts and legal documents:  

How often do our buyers need to read pages and pages of documents to see if there is some missing/mistake in them? How often do people check the qualification documents before accepting a new supplier?  

These are different cases of the same issue. It is impossible to digitalize high variability inputs with traditional and deterministic tools.  

Here is the field in which KAPTO plays the real new game. Who cares about the format, the template, the context and the vocabulary of the specific case? KAPTO can read, understand and control every one of the cases mentioned before.  

KAPTO’s Ability to manage uncertainty will boost your Digital Roadmap; you can explore new opportunities in the field of automation, finding new ways to increase efficiency and productivity. Do you see the potential?  

• You can re-insource activities; the economic balance between make or buy will dramatically change;  

• You can lower the control threshold on some processes; KAPTO is far less costly than an FTE and is now worth controlling some activities.  
• You can automate admin activities in the sales and purchasing process.  
• The cost of automation will drop, and it is no more necessary to have an IT architecture to retrieve data from these processes.  

Someone can say “This technology is in its first steps and needs to mature. I want to avoid playing the role of the forerunner. “

You could not be more  wrong . The adoption of these AI technologies will be rapid. KAPTO, in particular, is in SAAS, does not require highly costly integration with the rest of the IT environment, and does not require complex integration projects; you can start to count benefits in less than three months.  

The earlier you start, the earlier you will put pressure on your competitors.  

Here is some of the easy performance you can take home with KAPTO:  

• Improve efficiency  
• Increase agility  
• Improve process speed  

• Lower Opex and Capex  

And the consequent functional improvements:  

• Trimmed data entry  
• Improve data capture  
• Reduce mundane tasks  

• Better compliance  
• Frictionless operations  
• Touchless processes  

Still doubtful? Talk with our experts; we have specific industry and functional experience. We are hands-on and result oriented. We found KAPTO to help our customers use their time most efficiently; we do not waste yours.

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